By Jean E. Gutmann
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Additional resources for Accounting made easy with your computer: understanding the buzzwords and basics of accounting using today's most popular software
The most familiar hardware parts are the keyboard, mouse, screen, and printer. The "system unit," however, which contains the circuit boards that make up memory and control wiring, is the most important part. Page 3 The only technical computer terms you need to know to run your accounting software are: the type of operating system your computer uses the memory (internal storage) the software requires the hard disk or CD-ROM space the software needs Operating Systems An operating system is built into all modern microcomputers (also called PCs or personal computers).
Do you need space for an e-mail address? A Web site address for ordering? If you handle inventory, do you need software that can handle the LIFO or FIFO methods (most low-cost packages use the average cost method)? Once you have marked the needs of your business, you can evaluate what you want your accounting software to do for you. Page 16 Figure 2-2: Accounting functionsneeds checklist Page 17 Figure 2-2 cont. Page 18 What Do You Want the Accounting Package to Do for You? Basic Functions Figure 2-3 lists the capabilities of the common accounting modules that were presented in Figure 2-1.
Peachtree, for example, sets up one file for your general ledger accounts, another for your customers, another for your vendors, etc. Page 25 Play Time Most accounting packages come with a tutorial or at least a getting started guided tour. Try them! You don't have to proceed through the whole set of lessons or demonstrationsquit at any time, then go back when you need to learn something new. The guided tours usually give you a good overview of procedures and can smooth the way for your own startup.
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